| The computer age was supposed to have seen an | | | | processing or invoice scan device will make the job of |
| end of rooms full of achieved material, bulging filing | | | | producing accounts and reports for customers a |
| cabinets and duplicate copies kept under lock and key. | | | | whole lot more straightforward. |
| One such process is invoice scanning, making the | | | | Once a receipt or document has been subject to |
| work of the bookkeeper and accountant so much | | | | invoice capture and saved onto the computer system |
| simpler, transportable and accessible. | | | | it can be processed or emailed which makes storing |
| By using an imaging system to enable document | | | | and using of data more accessible and mobile. With |
| scanning, bookkeepers are able to dispense with the | | | | the use of mobile data storage devices such as |
| need for reams of paper; envelopes full of receipts | | | | portable hard discs, flash memories or off site cloud |
| and bank statements of the ring bind folders. | | | | storage bookkeepers are no longer tied to their office |
| If all clients paperwork digitised onto microfiche and | | | | and can process invoices anywhere. |
| then saved to disc or via a cloud storage system then | | | | The use of computerised, invoice data capture means |
| both client and bookkeeper can simultaneously access | | | | that a company's accounting facility need not be as |
| the information as required. There is no need for using | | | | large, there is little use for rows of filing cabinets and |
| up extra space to keep all the hard copies in and so | | | | data can be readily retrieved from storage on disc via |
| long as the system is regularly backed up there will be | | | | remote locations. All of this inevitably will save a |
| no problem retrieving any image that has been | | | | company money, space and time. Current technology |
| scanned. | | | | means the modern invoice imaging programs are |
| Local bookkeepers processing the accounts and | | | | relatively cost effective and an excellent labour saving |
| financial transactions of many small and intermediate | | | | workplace device, meaning no need for endless |
| sized companies are more likely to be remote | | | | trawling through files trying to locate a document. |
| operators and the use of any form of imaging | | | | |